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Accounts Payable Processor (#1,468,432,323) 

Job offer in Vancouver (British Columbia), Canada

Vancouver, BC$42,540 a yearJob Posting
Job ID:
34099

Location:
Vancouver - Point Grey Campus
Employment Group:
CUPE 2950 (Cler/Secr/Library)
Job Category:
CUPE 2950 Financial
Classification Title:
Financial Proc. Spec 4 (Gr5)
Business Title:
Accounts Payable Processor
VP/Faculty:
VP Students
Department:
Food Services
Salary:
$42,540.00 (Annual)
Full/Part Time:
Full-Time
Ongoing:
Yes
Desired Start Date:
2019/07/15
Funding Type:
Budget Funded
Closing Date:
2019/06/17
Available Openings:
1

Job Summary
The Accounts Payable Processor provides accounts payable support for multiple cost centers for Food Services for Vancouver and the Okanagan campuses within Student Housing & Hospitality Services (SHHS). This position is responsible for ensuring that goods and services contracted and paid by the Food Services are recorded, reliable and processed in an accurate, timely and auditable manner. Duties includea proactive and customer service focused approach to AP processing, preparing ad hoc reports, and resolving data integrity issues.
Organizational Status
Reports directly to the Senior Financial Manager. Works closely with other departmental managers and supervisors on purchasing, expensing, policy, tax matters. Works as a member of the SHHS Finance and Purchasing team. Interacts regularly with SHHS staff, administrative staff in other departments, suppliers and clients.
Work Performed
Accurately and effectively processes AP transactions (supplier, employee, and other)Accurately and effectively submit add or change requests relating to vendorsWorks closely with the SHHS Purchasing team to ensure proper purchasing procedures are followed per PO policySupports goals of the SHHS Purchasing teamActs as the primary point of escalation for AP and vendor data issues for the departmentInterprets contract terms, University policies, procedures, guidelines & Governmental regulations as they relate to PO payments. Examples include service contracts, equipment manufacturing agreements and GST/HST and/or PST self-assessment guidelines. Resolves ambiguities in contract terms related to invoicingAccurately performs the following AP activities:Enter and process the PO, non-PO invoices, T&E reimbursementsPrepare invoice for archivingPrepares and data enters requisitionsVerifies accuracy of information including account coding, reviews backup documentation, ensures signatures are validEnsure authorization and backup documentation is obtained prior to processing in the systemAssess the accuracy of GST, PST and/or HST on invoices and self-assesses such taxes where necessaryMaintain employee vendor (Non-PO; petty cash, expense claims)Responds to queries and provides support to faculty/admin units in the preparation of reimbursements and payments, interpreting financial policies and procedures as relevantReconciles invoices paid to vendor statements and works with suppliers and management to ensure timely payment of outstanding invoices and creditsAssists in gathering information for month-end reportingResolves issues assigned to him/her within the agreed upon time limitPrepares adjusting entries for any posting corrections, if necessarySupervision Received
Works under the direction of the Senior Financial Manager. Guidance may be provided by the Financial Manager.
Supervision Given
The AP Processor works independently. May distribute work assignments and provide supervision to temporary clerical support staff.
Consequence of Error/Judgement
The AP Processor plays an important role in the successful delivery of optimum payment tools for the University. Actions taken or ignored by the AP Processor has a direct impact on how efficiently and effectively systems and processes will perform and function. Errors in execution, judgment, poor analysis, conveyance of misinformation, incomplete information to customers, or failure to act decisively could have a detrimental effect within the procurement and payment areas, and on the department at large.Failure to provide accurate and proper guidance of financial policies and procedures to customers and to action payment requests in a timely manner could result in goods and services being withheld from the department, penalty fines and interest charges applied to the department, a damaged reputation for the department and the University losing funding from a variety of sources. The incumbent must be able to effectively respond in a professional manner to multiple and not always clear customer enquiries in a timely fashion, as well as to support in the planning and organization of diverse activities to ensure that the department&# 039;s needs are satisfied and risks are mitigated. Quick but logical thinking must be exemplified.
Qualifications
High School graduation and two-year post-secondary diploma in accounting. 3 years of related experience or the equivalent combination of education and experience. Experience with the emphasis on customer service, accounting and procurement.Experience with PeopleSoft - FMS (UBC's Financial Management System) is preferredWorking knowledge of Microsoft Office applications, familiarity with a computerized accounting and/or procurement systems preferred and general accounting and/or procurement practices. Knowledge of Canadian tax laws is useful.Ability to provide professional quality service to customers in a courteous, patient mannerAbility to maintain accuracy and timeliness in performance of duties and ability to work in a team environment is also vital.Ability to work proactively, independently, and can effectively prioritize, multi-task and manage workflow while working under pressure to meet deadlines.Accuracy and attention to detail is essential. Must possess the ability to exercise tact and discretion.Effective oral and written communication skills are criticalDemonstrated interpersonal, communication and organization skills are necessary to foster and maintain effective working relationships both internally and externally.Emphasis on customer service experience and pursuit of customer service excellence is essential.Proficient in data entry and can manage a high volume of work.
.Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

The Company

Company Name
University of British Columbia

Job Details

Job Location
Town
Vancouver
Post Code
CA-V5K 0A1
District
Greater Vancouver
State
British Columbia
Country
Canada



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