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Human Resources Assistant - U.S. Embassy Ottawa - Montréal, QC (#1,458,247,211) 

Job offer in Montréal (Quebec), Canada

Montréal, QCPermanent$40,514 a yearBasic Function of the Position: Under the supervision of the Management Officer, incumbent performs all personnel work to administer the American and Locally Employed Staff Human Resources program at Post. The position serves as back-up Class B Cashier at post. The HR Assistant is responsible for the full range of human resources activities relating to LE Staff and Direct Hire Americans assigned to Montreal, for State, six other serviced agencies at post, including U.S. Mission to ICAO. This includes benefits, performance, appointments, terminations, promotions, transfers, and medical issues, among others. Acts as a liaison with HR at Embassy Ottawa and maintains relevant contacts within the Department of State, Government of Quebec Protocol and Global Financial Services in Charleston regarding human resources and payroll issues.
Qualifications and Evaluations
EXPERIENCE: (see Education requirements) Minimum of 3 years, plus completion of 2 years Post-Secondary School, of progressively responsible administrative office experience is required OR minimum of 5 years, plus completion of Secondary School, of progressively responsible administrative office experience is required. Experience should be in large, international/multinational or U.S. Government institutions.
JOB KNOWLEDGE: Basic knowledge of human resources concepts and the Quebec Labor Standards Act is required.
Education Requirements:
Completion of 2 years Post-Secondary School OR Completion of Secondary School plus 5 years of progressively responsible administrative office experience is required.
LANGUAGE: Level 4 (Fluent) written and verbal proficiency in English AND Level 3 (Good Working Knowledge) written and verbal proficiency in French required. This may be tested.
SKILLS AND ABILITIES: Must be organized, responsive to deadlines, self- motivated and able to work independently with little or no supervision. Must be able to write reports, compile data, write and interpret cables, memos and written instructions. Good computer skills. Must be detail oriented. Must be able to handle sensitive matters involving both human resources and cashier work.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
AEFM / USEFM who is a preference-eligible U.S. Veteran*
FS on LWOP and CS with reemployment rights **
IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (?Certificate of Release or Discharge from Active Duty?), equivalent documentation, or certification. A ?certification? is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

The Company

Company Name
U.S. Embassy Ottawa

Job Details

Job Location
Post Code
CA-H1A 0A1
Montreal / Montréal

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